If you’re taking time off work due to illness, completing and submitting an SC2 Form is a critical step in claiming Statutory Sick Pay (SSP). Unfortunately, many employees either overlook this requirement or misunderstand the process, leading to avoidable payment delays or non-compliance. In this guide, you’ll learn what the SC2 Form is, how to complete it properly, when it’s required, and why it plays a vital role in short-term sickness documentation.
What is SC2 Form? Self-Certification for SSP Employee’s Statement
The SC2 Form stands for Statutory Sick Pay (SSP) Employee’s Statement of Sickness. It’s a self-certification document used by employees who are absent due to illness for between 4 and 7 calendar days. During this short-term absence, there’s no need for a GP note; the SC2 Form serves as a legal declaration confirming you were unwell.
Employers rely on this form to process Statutory Sick Pay, which helps support workers financially while recovering. It’s quick to complete, easy to access, and essential for ensuring both you and your employer stay compliant with UK employment law.
What is SC2 Form?
The SC2 Form allows employees to confirm their sickness without visiting a doctor. If your absence is less than 8 days, the NHS and UK employment law permit self-certification. The form includes personal details, sickness information, and a declaration that your statements are accurate.
Failing to complete and submit this form could delay your SSP or result in non-payment, even if you’re genuinely unwell. For this reason, understanding the SC2 Form and how it works is crucial for all working individuals in the UK.
What are the eligibility criteria for Statutory Sick Pay (SSP)?
To qualify for SSP via an SC2 Form, the following must apply:
- You’re an official employee (not self-employed or on contract work)
- You earn at least £123 per week (2025 threshold)
- You’ve been off sick for 4 or more consecutive days (including non-working days)
- You inform your employer within their required timeframe
It’s also important to note that SSP begins from the fourth day of absence. The first three days are waiting days and typically unpaid unless otherwise stated in your contract.
Quick Tips:
When completing your SC2 Form, ensure all the information you provide is correct and matches your payroll and employment records. Incorrect or vague entries can lead to verification delays.
1. Employee Details
This section identifies you to your employer. Provide your full legal name, National Insurance number, address, and date of birth accurately. Double-check these details against your payslip or employment contract.
2. Details of Sickness
Briefly describe the nature of your illness. Keep it concise yet specific enough to be understood. For example, “flu-like symptoms” or “migraine” is better than just writing “unwell.”
3. Days of Absence
You must include every calendar day you were sick, even if you don’t normally work weekends. SSP is based on total days of illness, not just working days.
4. Declaration
Sign this section to confirm that the information provided is true. Falsely declaring illness on an SC2 Form can lead to disciplinary action or termination.
Tips for Completing Your SC2 Form:
- Use black ink and capital letters if filling in by hand
- Avoid leaving any sections blank
- Keep a photocopy or digital copy for your records
- Confirm whether your employer prefers paper or digital submission
Adding a short note to your manager or HR team when submitting the form can help speed up the review and payment process.
Why Accuracy Matters:
Errors on your SC2 Form may delay your Statutory Sick Pay, and if your employer cannot verify your details, your claim may be rejected entirely. Inaccurate illness dates or missing signatures can cause administrative issues, resulting in missed payments or compliance risks.
Moreover, consistent mistakes may raise red flags in internal audits. Always review your form before submitting to ensure full compliance with employer and HMRC standards.
Where to Submit the SC2 Form?
Submit your completed SC2 Form directly to your employer. Each company may have its process—some prefer physical copies, others have secure digital portals.
It’s best to ask your HR department for preferred submission methods. Never send your SC2 Form to HMRC or the NHS unless explicitly instructed.
Key Steps for Submitting Your SC2 Form:
- Get the form from the GOV.UK or your employer
- Complete all sections honestly and legibly
- Sign and date the declaration area
- Submit within the required timeframe, usually within 7 days
- Confirm receipt with your HR or payroll team
Keep communication open with your employer during your absence to ensure a smooth return-to-work and payment process.
What You Need to Know:
The SC2 Form is only valid for short-term sickness. If your illness lasts more than 7 days, your employer will require a Fit Note or GP certificate from the 8th day onward.
SC2 is part of the employee’s record and could be referenced during payroll audits, SSP reviews, or absence evaluations. Keep your copy in case you need to refer back to it later.
What are the Roles of Employers in the SSP and SC2 Form?
Employers are responsible for:
- Verifying SC2 Forms and checking dates
- Determining SSP eligibility
- Ensuring timely payroll adjustments
- Maintaining compliance with employment law and recordkeeping
Some companies may also use internal systems or forms alongside the official SC2. Check with your HR department if you’re unsure which form to use.
What are the common scenarios related to the SC2 Form?
- Mild Illness: You’ve got a cold and need 4–6 days off. Use the SC2 Form.
- Short-term Recovery: You’ve had dental surgery and need a few days to rest—submit an SC2.
- Weekend Illness: You fall sick over the weekend and return mid-week. Include weekend days on the form even if you don’t work weekends.
When Do You Need Form SC2?
You need the SC2 Form if:
- You’re sick for 4–7 calendar days
- You don’t need a Fit Note from your GP
- You want to legally document your absence and qualify for SSP
Failing to submit the form can lead to loss of pay or disciplinary measures, depending on your employment contract.
Why Is SC2 Form Important?
The SC2 Form is crucial because it:
- Ensures your sick leave is legally documented
- Helps HR calculate accurate payroll adjustments
- Minimizes GP appointments for minor illnesses
- Protects your rights as an employee
By completing it correctly, you help maintain transparency, efficiency, and fair practice between yourself and your employer.
Where to Access the SC2 Form?
You can access the SC2 Form through several channels:
- Download from GOV.UK (PDF format, free)
- Request a paper copy from your employer or HR department
- Access it via HR systems like BambooHR, Workday, etc.
Make sure you’re using the most recent version to avoid outdated requirements or formatting.
FAQs About the SC2 Form
What is an SC2 form?
An SC2 Form is a self-certification form used in the UK to document sickness for 4 to 7 days. It supports Statutory Sick Pay claims without requiring a doctor’s note.
Can I download a self-certification form?
Yes, the SC2 Form is available for free on the UK government website or can be provided by your employer.
How long does an SC2 last?
An SC2 Form covers up to 7 calendar days of sickness. For longer durations, you’ll need to provide a GP’s Fit Note.
Can I fill in a self-certification form online?
Absolutely. You can fill out the SC2 Form online, print it, sign it, and then scan or email it to your employer. Some companies also offer internal digital systems for submission.
What is the purpose of the self-certification form?
The SC2 Form allows employees to report short-term illnesses without a GP visit. It helps claim SSP, keeps sick leave records, and simplifies the process for both employee and employer.
Conclusion
The SC2 Form plays an essential role in managing short-term sickness in the workplace. By understanding how it works and when to use it, you can avoid missed payments, HR confusion, and potential penalties.
Complete it accurately, submit it on time, and stay informed about your rights and responsibilities. Whether you’re dealing with a quick cold or taking a few days to recover from minor surgery, the SC2 Form ensures you’re protected and paid correctly while you rest and recover.
